Privacy Policy

We are pleased that you have chosen to visit this website and are interested in our products. The protection of your personal information during your visit to our website is an important concern to us. We undertake to protect your privacy and to treat your data confidentially and in accordance with Finnish data protection legislation.

With this Privacy Policy we would like to inform you which of your personal data related to your visit to this website will be recorded and for which purposes they will be used. Changes of legal circumstances or internal corporate processes can make it necessary to adjust this privacy policy (rights are accordingly reserved). If possible please re-read this Privacy Policy each time you visit this website.

1. Personal Data

“Personal data” means any information concerning personal or factual circumstances relating to a specific or identifiable natural person. Information which cannot be linked to a natural person (or only by exerting disproportionate effort) does not constitute personal data.

You can use the majority of our website without disclosing your identity to us. If you register for one of our personalized services or would like to send us a message (e.g. via our contact form) we will ask you for your name, your e-mail-address, your postal address or other personal data. It is subject to your voluntary decision to provide this information. However, without this information we cannot provide you with the requested service in these cases. In the relevant places you will find separate information about the specific process and where appropriate an informed consent. You can freely decide whether or not you want us to process your data.

However, in certain cases it is required by law that we transfer your personal data to third parties, e.g. transfer to the law enforcement authorities if a crime is suspected.

Although you can basically use this website without disclosing your identity to us, during your visit to this website some personal data will be collected which is described in detail in the following.

2. Logfiles

On the occasion of your visit and use of this website and every time you request a file, our web server saves data about these accesses in a report file. The set of data contains the following information:

• domain name or ip-address of the remote host,

• result of the access  (file transferred, file not found etc.),

• date and time of the access,

• amount of transferred data,

• browser type and version,

• operating system,

• used language and name of the internet service provider,

• website from which the file was accessed,

• saved cookies for the accessed domain.

We only analyze these log files for the purposes of statistics, system security (e.g. the prevention of abuse) and troubleshooting to optimize our web presence.

3. Contact form

If you contact us via our contact form, you are at liberty to decide whether you wish to provide us with your contact details (name, address, phone number, etc.) in order for us to contact you. The data you enter is encrypted during the transmission. We use this data confidentially and for the sole purpose of getting in contact with you. The data is not forwarded to third parties or linked with protocol information stored on our server.

4. Newsletter

On our website you may register for our newsletter. This requires providing us with your e-mail-address. After you signed up for the newsletter we will send you an e-mail in which you will be asked to verify your e-mail-address. After you confirmed with the link that is sent with this e-mail we will begin sending you the newsletter.

You can opt-out from the newsletter at any time by clicking the respective link provided in each newsletter or by sending an e-mail to email@adress.com.

5. Cookies 

On our website, we use cookies in order to make visiting our website attractive for you and to enable the use of certain functions. Cookies are small text files that are stored on your computer. Most of the cookies used by us will be deleted from your hard disk after the end of the browser session (so-called session cookies).

We also use permanent cookies, which are primarily used to provide you, the visitor, with permanently recurring settings. Cookies also allow us to analyse the visitor’s user behaviour, but only within the framework of the cookies’ period of validity. All data is saved exclusively in a pseudonomysed form (at most) without any direct personal reference. This enables us to update our website to address your individual preferences.

If your browser is set up in a way that allows cookies, you have consented to the use of cookies.

You can opt out of future data collection and storage at any time. You can prevent the storage of cookies on your computer by making the appropriate changes to your browser settings so that cookies are not accepted or so that you are notified before accepting cookies. However, this can limit functionality of our internet offerings and our services.

There is always a link present with which you can declare your opposition to cookies from other providers or third parties. If you declare your opposition, the providers set an opt-out cookie that prevents any further data being recorded on your computer. If you would like to retain your right to opposition, you should not delete the opt-out cookie. You must complete deactivation again if this cookie is later deleted.

Furthermore, you can manage data collection and storage by many other services. More details are cited here: http://www.networkadvertising.org/choices/ or http://www.youronlinechoices.com/de/praferenzmanagement.

6. Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”).  Google Analytics uses “cookies”, which are text files placed on your computer to help the website analyse how visitors use the site. The information generated by the cookie about your use of our website will normally be transmitted to and stored by Google on servers in the USA. We would like to point out that IP anonymization has been activated on this website, meaning that Google will truncate your IP address beforehand within Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and truncated there.  Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google will not associate your IP address transferred within the framework of Google Analytics with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website (see above). Furthermore, you can prevent Google’s collection and use of data generated by the cookie and related to your use of our website (including your IP address) by downloading and installing the browser plug-in or alternatively clicking on the following link to opt out of cookies: http://tools.google.com/dlpage/gaoptout.

As an alternative to the browser plugin and on mobile devices, you can prevent data acquisition by Google Analytics by clicking on the link below. An opt-out cookie that prevents any future acquisition of your data when visiting our website is set. If you would like to retain your right to opposition, you should not delete the opt-out cookie. You must complete deactivation again if this cookie is later deleted.

Google Analytics Opt-Out

Find more information about this at: http://tools.google.com/dlpage/gaoptout or at http://www.google.com/intl/de/analytics/privacyoverview.html.

7. Use of social plugins

Our website uses so-called “social plugins” for the social networks Facebook, Google and Twitter, which are operated by the respective companies: Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA, Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, and Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. These social plugins are identifiable by the logo of the respective social network. How the Facebook plugins look like in detail can be seen under http://developers.facebook.com/plugins.

When you visit our website, your browser will establish a connection to the servers of Facebook, Google and Twitter. Facebook, Google and Twitter transmit the content of their respective plugins directly to your browser. The volume of data collected by the social network providers in this way is beyond our control. According to our level of knowledge, the following data will be collected:

Via the integrated social plug-ins, the social network operators will be informed that you have called up the respective pages of our website. If you are logged into any of the social networks at the same time, the operator will be able to match the relevant call-ups with your account at the respective social network. Moreover, if you interact with the social plug-ins, e.g. by clicking on the “Like” button of Facebook, the relevant information will be forwarded to the respective social network.

As far as we know, the following data will be transferred in the process:

  • • IP address
  • • Browser version and operating system
  • • Previously visited site (referrer) if you followed a link
  • • Screen resolution
  • • Plug-ins installed such as Adobe® Flash® or Adobe® Reader®
  • • URL of the site which the social plug-in is embedded in

Even if you are not a member of any of the social networks listed above, it may be possible for them to find out your IP address via the social plug-in and store it. For details on the purpose and scope of data processing, collection and use by the social networks we are using, and on your rights and optional settings in this context, please refer to the social networks’ statements on data protection:

If you are a member of one of the social networks mentioned above and do not want them to collect data about you via our website and links it with your member details, please log out of your member accounts before visiting this website.

You may technically prevent any data transfer to social networks. To do so, please adjust the security settings in the web browser you are using. For instructions on how to do this, please refer to the “Help” section in your web browser.

In individual cases it is also possible to block social plug-ins by means of add-ons for your browser, for example to block the Facebook plug-in using the “Facebook Blocker”, which you can download from the following site, among others: http://webgraph.com/resources/facebookblocker/.

8. Rights to information, revocation, rectification and deletion

Upon request, we will confirm with you what personal data of yours, if any, is currently stored on our servers. You will find our contact details below.

If your personal data we have stored on our servers is out-of-date or inaccurate, we will correct it promptly upon your request.

If requested, we will promptly delete your personal data, unless prohibited by law, and then we will block the respective data.

9. Links to other websites

Our website contains hyperlinks to websites of other parties. These websites may possibly use cookies or collect personal data.

The two images with the logos of Linked.in and Facebook constitute also such hyperlinks. They will not transfer any potential personal data to these companies unless you click on them.

As we have no influence on whether these parties adhere to our privacy policy we cannot point out the relevant aspects. This privacy policy is only valid for our website. Links to other websites from this site are not included.

10. Data security

We are always seeking to process your personal data by taking all technical and organisational possibilities in a way so that it is not accessible to third parties. If you contact us e.g. via e-mail or our contact form, full data security cannot be guaranteed. We recommend sending confidential information by mail only.

11. Contact

Please feel free to address data protection related questions or suggestions at any time. Please contact the address below via written letter. There you can confirm, which of your personal data is stored on our servers, receive further information and exercise your rights to revocation, deletion or rectification.

You may contact the data protection department under:

Dovecot Oy
Lars Sonckin Kaari 16
02600 Espoo
FINLAND

If you have any questions about the website please contact:

webmaster@dovecot.fi

If you have any questions about the privacy policy please contact:

privacy@dovecot.fi

Last updated: October 2015

Dovecot Oy | Lars Sonckin Kaari 10 02600 Espoo, Finland | Tel. +358 44 750 1962